We are taking safety measures seriously and prioritizing YOUR well-being, safety, and comfort.

NYSNA is committed to providing a safe and healthy environment for all In-Person Trade Show participants. Our decisions and preventive measures will be guided by the requirements and recommendations of the Centers for Disease Control (CDC), and federal, state, and local health authorities. We are working with all of our hotels/conference centers to implement preventative measures to reduce the potential spread of the COVID-19 virus at the Annual Conference. Safety measures (subject to change) will include: 

Per NYS/CDC Recommendations:
  • No walk-ins will be accepted.
  • Proof of vaccination will be required upon arrival by showing your vaccination card or using the Excelsior Pass App.
  • Masks are strongly encouraged but not required for vaccinated individuals.
  • Masks are required for ALL NON-VACCINATED individuals.
  • Non-Vaccinated individuals will be required to show proof of negative COVID test prior to the event.
  • Testing is recommended but not required for vaccinated individuals prior to the event. 
  • No onsite personnel changes to registration will be accepted.
  • Any changes to the ONSITE exhibitor representative must be done at least (1) ONE week in advance of the event (Wednesday October 20, 2021).
  • Attendees will be able to visually identify their comfort level with designations of Red for No Contact - No exceptions, Yellow for minimal contact, Elbows Only-Still Cautious, and Green for High-Fives & Handshakes.

The responsibility for a safe and healthy event environment is shared among the event organizer, venue, and every participant. All Annual Conference In-Person Trade Show attendees are expected to adhere to and abide by the safety precautions NYSNA has implemented to protect against the spread of COVID-19. As part of your duty of care responsibilities, you should NOT attend the Annual Conference In- Person Trade Show if you: 

  • are experiencing, or within the 10 days prior have experienced signs and symptoms of COVID-19;
  • believe that you may have been exposed to a confirmed or suspected case of COVID-19; and/or
  • have been diagnosed with COVID-19 and are not yet cleared as non-contagious by the health care team responsible for your treatment.

Conference attendees should self-monitor for signs and symptoms of COVID-19 and are asked to contact NYSNA at [email protected] if they experience symptoms within 10 days after the Annual Conference. Should any positive cases be reported within the 10-day time frame, NYSNA will communicate this information to all registered participants. Any private health or personal data received by NYSNA will be treated as confidential. 

As a registered participant of the Annual Conference In-Person Trade Show, you agree to adhere to the precautions and policies above and understand that you knowingly and freely assume all risks related to illness and infections diseases by attending this event. You understand that refusal to adhere to these policies and abide by these precautions may result in the immediate removal from the event and cancellation of the registration, without receiving a refund. 

**All NYSNA policies are subject to change. Should changes be made, a notification will be sent to all registered attendees. 

VENUE COMMITMENT

ROCHESTER

We ask that you follow all local guidelines and laws with respect to practicing social distancing and wearing a mask in public areas. Please check with local public health and government authorities regarding guidelines or requirements that may be in place for the location of your stay.

SARATOGA

The City Center continues to make the safety and well-being of our guests and staff the forefront of all our planning efforts.  We have implemented several enhanced safety measures, based on guidance from both state and local health authorities.  We, and our vendor partners, are committed to a responsible operation of the City Center.
We continue to assess the current information being provided by our state and local health authorities.  We strive to keep this page up to date, but there can be a lag between state and local guidance, and this page being revised.  If you have any questions or concerns, please reach out to the City Center directly.
At present we have the following procedures in place:
  • Signage at the entrance and in all public areas reinforcing that masks are required for those that are unvaccinated.
  • An increased focus on disinfecting and sanitation, including the addition of hand sanitizers in key areas.
  • Frequent sanitation of high tough areas.
  • Merve-13 air filters have been installed.
What we will continue to do:
  • Monitor official guidance from state and local governmental and health authorities.
  • Require staff to stay home if they present any symptoms.
  • Enhance the frequency and method of our already comprehensive cleaning procedures.
What you can do to help keep everyone safe:
  • Please consider rescheduling your visit to the City Center if you present any symptoms of the flu, including fever, cough, shortness of breath, or have been in contact with or have recently traveled to any of the affected countries and/or states and regions.
  • Strongly consider staying home if you have a compromised immune system.
  • Willingly comply with all protocols that have been deemed in the best interest of all that enter our building.

Saratoga County Website: https://www.saratogacountyny.gov/departments/publichealth/covid19/

Saratoga City Center COVID-19 information: https://www.saratogacitycenter.org/covid-19/overview/

LONG ISLAND

We ask that you follow all local guidelines and laws with respect to practicing social distancing and wearing a mask in public areas. Please check with local public health and government authorities regarding guidelines or requirements that may be in place for the location of your stay.
 
Suffolk County Website: https://suffolkcountyny.gov/vaccine